This data protection/ privacy declaration supplements our existing general data protection/ privacy declaration, which provides specific information on how we process your personal data when you visit the website or in connection with non-job application related issues.
Please see our legal notice for the data controller’s name and contact details.
You can contact our external data protection officer in writing by postal mail at the following address. Please include the additional delivery information “Data Protection Officer” in the address: https://nect.com/en/data-protection/.
You can apply for vacant positions on line via our careers portal. The portal is operated by Kenjo GmbH (Urbanstrasse 71, 10967 Berlin, Germany; hereinafter: Kenjo) on our behalf. In accordance with Art. 28 GDPR (General Data Protection Regulation) we have concluded a contract processing agreement with Kenjo.
We will process your personal data in compliance with the regulations of the GDPR and the German Data Protection Act (“BDSG”) insofar as this is required for the application process. The legal basis for this is Art. 88 GDPR in conjunction with Art. 26 BDSG regarding the initiation and performance of employment relationships.
In addition to this, we may process your personal data insofar as this is required to protect our legitimate interests or legitimate third-party interests and these interests are not overridden by your interests or fundamental rights and/or fundamental freedoms which require the protection of personal data. Legitimate interests may, in particular, be:
Defence against or exercising of legal claims against or by us or third parties arising from the application process
Ensuring of IT security and IT operations
Measures to ensure building and system security (such as access controls)
Use of external service providers who we have commissioned to process your personal data on our behalf
We will only process data which is related to your application. This includes general personal data (form of address, first and surnames, address, date of birth, contact details, etc.); application data (cover letter, CV, enclosures, certificates and additional information provided by you); feedback information resulting from the application process and protocol data such IP address or the date and time when the application was submitted.
Use of the contact form is regulated by an opt-in procedure. In other words, we will transmit your application data insofar as you have confirmed that you have read the data protection/ privacy note.
We process personal data which you have provided directly to us or via an HR consultant for the purpose of initiating or carrying out the application process.
Within our company we will only give your personal data to departments and individuals who require it to carry out the application process. Your personal data will be processed by Kenjo on our behalf on the basis of contract processing agreements as defined by Art. 28 GDPR. In such cases we will ensure that processing complies with GDPR regulations. Forwarding of data to recipients outside the company will otherwise only take place insofar as legal regulations allow or demand this; forwarding is required to deal with and thus carry out the application process; we have your consent; or we are authorised to provide information.
Data processing will only take place in countries in the European Union (EU). Should we transfer data to third countries - i.e. countries outside the European Union - then the transfer will be carried out exclusively in compliance with legally regulated conditions of admissibility. Conditions of admissibility are regulated by Art. 44-49 GDPR.
Data will be stored until the application process has been completed. Data will be erased at the latest after six months. In specific cases data may continue to be stored after a decision has been made regarding whether or not to establish the envisaged contractual relationship. This could, for example, be the case if there are indications that you will exercise claims against us. In such cases data will be stored for as long as processing is required for the establishment, exercise or defence of legal claims. When doing so, the criteria for the duration of data storage may include statutory periods such as those specified by Art. 15 Para. 4 Clause 1 German General Equal Treatment Act (“AGG”); Art. 61b German Labour Courts Act (“ArbGG”); statutes of limitation or legal archiving obligations. Data may also be stored if this is envisaged or specified by European or national legislative authorities in EU regulations, laws or other legislation which the data controller is subject to.
It goes without saying that you, as a job applicant, have the option of exercising your data subject rights as stated in the GDPR. For more information on this, click here: https://nect.com/en/privacy-concern/.
The provision of personal data within the scope of the application process is not required by law. You are thus not obliged to make your personal data available. Please however note that this data is required for the application process. Should you fail to provide us with personal data, then we will not be able to carry out any valid application process with you. We recommend that you only provide the personal data which is necessary to initiate and carry out the application process.
Since any decision on your application is not solely based on automated processing, no automated decision-making as defined by Art. 22 GDPR takes place within the scope of individual application processes.
Current as of: June 2022